Michigan ASCD Board Meeting Minutes
June 23-24, 2005
Retreat
MELG Building

Members Present on June 23, 2005:
Ilene MacDonald, President
Linda VanderJagt, President-Elect
Sara Shubel, Past President
Patricia McNeill, Treasurer
Jan Van Gasse, Secretary
Olga Moir, Executive Director
Carol Swingle, Region 1
Charlotte Koger, Region 6
Karen Hart, Region 7
Narda Murphy, At-Large
Judith Dorsch Backes, Board
Kathy Griffey, Board
Marie Neil, Board
James Perry, Board
Judy Schaftenaar, Middle Cities Education Association Liaison

President Ilene MacDonald called the June 23, 2005 meeting of the Michigan ASCD Board of Directors to order at 1:00 p.m.

Introductions
Board members introduced themselves and cited a good book. James Scofield mentioned that he and his wife will be having a baby girl.

Priorities for Life
We viewed the video Priorities for Life by Robert Cooper. We saw the segment on Leadership: Uncommon Reminders for Bringing Out the Best in Yourself and Others. The website to order the video is www.prioritiesforlife.com.

Who Are We?
Sara Shubel and Linda Vandejagt reviewed ASCD’s Mission, Vision, Belief Statements, and Adopted Positions. ASCD is a community of educators and is the largest professional organization in the world. We advocate sound policies and share best practices. Our purpose is to achieve the success of each learner. ASCD’s new folder was distributed.

Where Are We?
Ilene MacDonald led us as we individually did the “Self-Evaluation for Affiliate Board Members.” We were divided into five groups and each group evaluated Michigan ASCD on each area of the Affiliate Developmental Continuum. The membership mean for affiliates is 802 members; we have 640 members. Our homework was to complete the “Michigan ASCD Board of Directors’ Profile Worksheet” and to list on index cards the name, address, and phone number of someone that should be a member of Michigan ASCD. A letter will be sent to these prospective members.

Olga Moir discussed our programs, products, and services. MASA would like us to collaborate with them on High School Reform and Learning Communities. We should do the Sub-Groups Workshop and Data Management Workshop again. We have been asked to collaborate with MSDC. All of our workshops were a success this year. Source and Focus were started this year. The next Focus is on “evolution.” 21 states are dealing with this issue right now. We have been a regular part of the School Improvement Facilitators’ Network. Wahlstrom’s program is being put on Learnport as a service to members. Michigan ASCD is asked frequently by others for assistance. For example, Michigan Virtual High School is evaluating their courses and looking at alignment with the Michigan Curriculum Framework. MDE has also asked for two people from this group for the August 4th rollout of the School Improvement Framework. Ilene MacDonald and Judith Dorsch Backes volunteered and Jan Van Gasse volunteered to help in the Upper Peninsula if needed. Michigan ASCD’s listserv and website are very useful. We need to make a list of all of the statewide committees that we are on.
It would be a good idea to set up a booth at major conferences for ASCD Book Sales.

Linda VanderJagt stated that one of our action goals this year should be to revise the Constitution and Bylaws. ASCD has issued a Constitution Change Kit with sample language. Linda and Jan Van Gasse will work on this and asked for additional members.

Adjournment
The meeting was adjourned at 4:30 p.m.

Members Present on June 24, 2005:
Ilene MacDonald, President
Linda VanderJagt, President-Elect
Sara Shubel, Past President
Patricia McNeill, Treasurer
Jan Van Gasse, Secretary
Olga Moir, Executive Director
Carol Swingle, Region 1
David Buell, Region 3
Charlotte Koger, Region 6
Narda Murphy, At-Large
Judith Dorsch Backes, Board
Kathy Griffey, Board
Marie Neil, Board
James Perry, Board
Elmer Vruggink, Board
Tim Bennett, Student Chapters Liaison
Judy Schaftenaar, Middle Cities Education Association Liaison

President Ilene MacDonald called the June 24 meeting of the Michigan ASCD Board of Directors to order at 8:40 a.m.

President’s Report
Ilene MacDonald gave her President’s Report, highlighting our 2004-2005 year. We had two targeted professional development opportunities this year: subgroups and data warehousing. She also highlighted our grant with Learnport. We will continue to establish a State purpose. The Board thanked Ilene for her leadership and for an incredible year.

Communications and Publications
Ilene MacDonald discussed our webpage. A succinct description of what we do is needed on the home page. The membership brochure should be more prominent. A committee needs to get together with James Scofield sometime this summer to redo our website. Judith Dorsch Backes has worked on this and will give the information she has to James.

Business Meeting
Ilene MacDonald passed the gavel to new President Linda VanderJagt, who led the business meeting.

The following motion was made by Judith Dorsch Backes and seconded by Elmer Vruggink: The Michigan ASCD Board of Directors approves the following slate to be sent to the membership for our annual election:
President-Elect – Patricia McNeill
Secretary – Jan Van Gasse
Region 1 – Carol Swingle
Region 4 – Michael Andress
Region 6 – Charlotte Koger
The motion carried unanimously.

The following motion was made by Ilene MacDonald and seconded by James Reese:
The Michigan ASCD Executive Director shall be appointed as Treasurer of the Association and will be bonded. A committee composed of two Board members and one Michigan ASCD member who is not on the Board will meet quarterly with the Executive Director to review budget expenditures and report back to the Board. A professional audit by a firm selected by the Board will be conducted annually.
The motion carried unanimously.

It was reported that Sara Shubel has been elected to the ASCD Board (three-year term). We will ask Sara to stay on the Executive Board as the ASCD Liaison.

A motion was made by Elmer Vruggink and seconded by James Perry as follows:
The Board of Directors meetings for 2005-2006 will be held from 9:00 a.m. until 12:30 p.m. in the MASA Conference Room at the MELG Building on
Friday, September 16
Friday, November 18
Friday, December 16
Friday, February 17
Friday, April 21
The annual Board Retreat will be held on Thursday, June 22 and Friday, June 23.
The motion carried unanimously.

A motion was made by Narda Murphy, seconded by Carol Swingle as follows:
The Michigan ASCD representatives to the ASCD Leadership Council for three-year terms will include the President-elect, the President, and the Executive Director.
The motion carried unanimously.

Patricia McNeill presented the 2005-2006 budget. Ilene MacDonald made a motion, seconded by James Perry, to approve the budget. The motion carried unanimously.

The following motions were made by James Perry and seconded by Narda Murphy. They all were included in the proposed budget:

Michigan ASCD Board members who travel more than 150 miles each way to attend Board of Director and/or Executive Board meetings during the 2005-2006 fiscal year may be reimbursed at the IRS rate for miles traveled beyond the 300 mile total per meeting, if their employer does not cover their travel costs.

Michigan ASCD will budget funds to send up to five Board members to the ASCD Leadership for Effective Advocacy and Practice Institute (LEAP) Conference in Washington D.C. on September 17, 2005 through September 20, 2005.

Michigan ASCD will budget funds to send the President-elect and the Executive Director to the Midwest Regional Affiliate Meeting in Washington DC to be held January 20 through January 21, 2006.

Michigan ASCD will budget funds to organize ASCD Book Sales at up to four conferences/workshops of other key Michigan professional organizations.

Michigan ASCD will budget for up to 20 hours per week of additional secretarial support until formal recommendations are received from consultants regarding a business plan for Michigan ASCD.

All motions carried unanimously.

Olga Moir reported that we gave Mike Flanagan a plaque from Michigan ASCD. We will do two workshops this year with MASA: High School Reform and Learning Communities.

Tim Bennett, Student Chapters Liaison, presented the annual report. We are one of the only states to have three student chapters. Tim was thanked for his service. The budget increase will help more students attend the national conference.

Update from Sue Carnell’s Representative
Chuck Wilbur from the Governor’s Office discussed the K-16 Coalition, funding in Michigan, and the Cherry Commission. The Cherry Commission Recommendations were distributed.

Where Are We Going?
We broke into four committees (Membership, Communications and Publications, Programs, Products and Services, and Influence and Policy). Each committee is to come to the September meeting with some measurable goals. The Executive Board member on each committee is to serve as the liaison. Linda VanderJagt is the liaison to the Membership Committee, Jan Van Gasse is the liaison to the Communications and Publications Committee, Ilene MacDonald is the liaison to the Programs, Products and Services Committee, and Patricia McNeill is the liaison to the Influence and Policy Committee.

Each Board member is to go to the ASCD Webpage prior to the September Board meeting and follow through the “influence” link on the bottom left-hand corner.

Adjournment
The meeting was adjourned at 12:50 p.m.

Respectfully submitted,

Jan Van Gasse
Secretary